Board of Directors
Meeting Agenda
07/06/06, 6:00 pm
Board of Directors Meeting Minutes
July 6, 2006 Meeting 6:00 pm
1. Meeting - Call to Order
605pm. Todd called meeting to
order. In attendance,
2. Prayer -
Walter
3. Pledge of Allegiance - Karen
4. Approval of Agenda – Walter 1st, Karen 2nd.
Passed
5. Approval of Minutes – Karen Brown changed to Scotti
Haney. Karen Brown changed to Scotti Haney on page 2.
Dress code was Scotti Haney. Karen 1st,
Walter 2nd, Passed.
6. Finance Report – Information only. Scotti has
reports and is not at meeting. We’ll have to review next meeting.
Bob from GAC with gym report. Gym
has walls and ceiling. HVAC is Ridge.
7. President’s Report – Mrs. Haney ABSENT (first time in 5 years that she has
missed a meeting says
a. Next scheduled board meeting is August 3, 2006.
8. Principal’s Report 615pm
a. Facility report - $700m current carryover from last year. Is not “extra”
money, but helps us get through slow times with funding from state. Also had $547m carryover from end of year. Health insurance
could go up 20% from CSUSA. P/C insurance went up $161m (274%). Tim trying to get us umbrella under CSUSA or under Bay District to
get reduction in policy premium. 3rd factor impacting
carryover is if we have to go to a different payroll company to get a better
insurance policy we would incur a 9% increase because provider (Gulf Coast CC)
would require participation in FRS and that would take away any raise for
employees this year. A pay raise is built into the budget but would have to be
spent in FRS. Current health insurance is out of network. BCBS and Gold
something are both good services with a lot of providers in Bay county. The board makes a contribution of $225 per month for
each employee and this could be increased. Tim and Sharon are juggling facility
payments, P/C insurance, health ins. Monthly payment with from 78m to $95m
because of increase in rate paying for facility. Tax free bonds interest rate
went up. Lock provisions require money to be paid on interest rate. We have
$500m credit line at Vanguard. Nothing to approve or act on this meeting for
the above, but a board meeting may need be called
before 8/3 to make emergency decisions on behalf of insurance. We’ll have to
decide to stay or not with CSUSA payroll to GCCC; if switch P/C doesn’t take
board approval. Credit line $500m, carryover $547m, surplus $700m are available
resources if needed.
Tim signed coverage for fire but
no wind which is undercovered. Coverage is per building
basis. $110m deductible on each building (5% of each building value) plus $240m
premium means we’re paying $350m before they’ll pay a claim. Anything above
that in damages would probably be catastrophic. This is for 11.6MM in tax free
bonds requiring insurance.
Repainted middle school; every
wall in school has been cleaned and disinfected. All floors
being refinished and rewaxed. All athletic
fields and center yard have been topdressed.
b. Funding – $1.4MM structure for gym – flooring funding can’t be confirmed
until October and Congressman Boyd said don’t spend the money until then and
requires Mr. Bush signature.
Anticipated
$69m surplus from money from foundation, synovus and
construction fund. Tim
asking board not to make decision on using this money until property and
casualty insurance is resolved. $64m anticipated cost for synthetic surface,
wood floor is $125m for material only. Never spend the money until we have it
in the bank. $50m potentially available for floor.
We need to definitely pursue the
2 mils. McAlister said, “You’ll get all the money you’re eligible to receive.”
This is about $1.3MM per year per Tim’s analysis– pay off debt service, finish
gym, payoff geothermal in one year, build classrooms for class size reduction.
Five board members with BDS need to see that it’s in their best interests to
negotiate some money in our favor. Need to schedule a workshop with them in
Sept and we need to go talk to board members individually. Our budget is 5.3MM.
$34MM at $17MM per mil to BDS then divided by student per capita gets to $1.3MM
for BHCA. Tim will write a letter to BDS that will outline the reasons they
should allocate some dollars for us. They’ve come through for us every time in
the past.
We still have St Joe issue. Owe
us $549m +- contractually, they know they owe us the money, they just aren’t
writing the check.
637pm Todd’s cell phone buzzed.
c. Insurance – see above. If we
go to individual health insurance for BHCA instead of someone else’s umbrella,
we may have hard time meeting sheer test as we have a good many teachers using
spouse insurance.
d. Personnel – Ms Liles back for
a year for a special math program and she is a very special educator. Almost
all staffing is completed. Need PE teacher. Need confirm
language arts reading position. Need choir music teacher. Ms. Christian
gone this year and went to 1st Baptist. She was one of the greatest
teachers in Bay county who built this program and
there’s no one out there. One violinist is a prospect, and Todd added don’t
“fiddle around” in a loving, yet firm manner to Dr. Kitts.
e. Legislative changes – very
important. We no longer have to have military preference. Senate and house took
that out. We were the first to bring their attention. Two words “charter
schools” were struck from legislation. Starting July 1.
Those in from lottery in March are in.
A++. You no longer have to apply through BDS
to become a charter school. Can go through Florida School of
Excellence (FSE). We’re under contract with BDS and we want to stay
where we are as it is a very good situation. Our contract with BDS is 15 years
from 2003. We can renew in 5 year increments if we so desire. Tim got BDS
contract via email to approve but hasn’t had a chance to review. Only changes
are statutory mandates.
Walter moved to have advance
approval pending Dr. Kitts’ recommendation, Todd seconded, motion passed.
f. Approval of transportation
contract, if available – not received
6:54pm
9. Old Business
a. Attorney for board meetings – Todd has been in communication with Rob Jackson,
attorney, parent, and foundation member. He’s getting list of eligible
attorneys in town. Tim stressed an attorney to help is BIG.
Karen said Scotti
was going to talk about Zoghby’s alternatives but
SHE”S NOT HERE TONIGHT AND WE’LL HAVE TO WAIT TILL AUGUST.
b. Director Election
Tracy Johnstone
– 25 and 22 year old kids who went through IB program with Karen and Tim. Youngest
son is 11 at Holy Nativity. Wants that child (boy) to be able
to come here. Spent past month educating herself
about values, vision. Interested as an educator as adjunct professor at GCCC
and sees the end product that leave high school. Masters at
FSU here. Business perspective – just shopped insurance for liability.
They have McDonalds franchise here in Bay county. Physical plant maint, HR issues.
It’s not about what we have to do, it’s about what we
can do. Resume and letter submitted.
Allen Guthrie –
702pm. He and wife do
all work of business. He could help with construction issues. Resume and letter
submitted. Built his homes above the standard in the same way BHCA goes above
the standard. Is grandparent of BHCA students and daughter is teacher here.
Family and community raise a child. Can give diversity as
independent businessman. We’ll always be in building process. Has read all the past minutes. Interested in athletic
aspects, played baseball in college and coached. Michelle Murray is daughter
and told him about board position. 707pm
Patricia
Commander – not in attendance. Resume and letter submitted.
Tim stressed that seats may be
available in future to those not elected. Todd agreed.
Tracy Johnstone
was elected. Allen Guthrie was runner-up.
10. New Business
a. insurance - Todd brought up issue that Tim gets
recruited heavily and has done exemplary job and recommended making $15m one
time premium for life insurance policy contribution for Tim to shop and find
the best he can for a paid up policy. Karen seconded. Walter asked if Tim would
appreciate money without stipulation. $100m could roughly be purchased with
$15m.
1st year and 2nd
year of school everyone got bonuses of about $1000 each.
3rd year all people
got bonuses for A school.
4th year bonus was
paid to Sharon and Tim for construction management.
Motion carried unanimously.
11. Public input and questions – BHCA cheerleaders got champs at Edgewater
after riding to camp in 48’ Hummer Limo.
12. Announcements – next meeting Aug 3 6pm
13. Adjournment – 7:21pm
Notes taken (with some hopefully humorous injections) by Walter Woodrick