Bay Haven Charter Academy

Board Meeting 
 
 
 

Bay Haven Charter Academy Board of Directors Meeting

June 5th, 2008

Call to Order:  Meeting called to order 5:35 

Members in attendance:  Scotti Haney, Karen Brown, Neel Bennett, Sandy Porter, John Meyer, Wade Rhinehart and Board Attorney Tim Sloan.  Absent Members:  Chuck Tucker  

Prayer:  Tim Kitts led us in prayer. 

Pledge:  Karen Brown led the pledge.  

Neel Bennett motioned to accept minutes.  Sandy Porter seconded the motion.  Motion carried. 

Next meeting was scheduled for July 10^th, 2008. 

Chairman's Report: 

New P.E equipment is on its way. 
 

Principal's Report: 

Personnel 

     Hiring of two new custodial employees - One employee has been

      hired.  Interviews are ongoing for the second employee. Main focus

       will be floors and painting. 

A+ results--Margaret Gamble presented information regarding distribution of A+ Monies.   

Tim Sloan was scheduled to speak to Ethics Policy, this was tabled until another meeting. 
 
 
 
 
 

Tardy Policy - Mr. Polk presented a proposed plan to address tardies for the Middle School.  Proposed policy includes: 

Students will be assigned detention for 4 tardy violations in a 9  week period. 

Students will be assigned one day of In School Suspension for 8  tardy violations within a 9 week period. 

Students will be assigned Saturday School for 12 tardy violations  in a 9 week period. Students who fail to attend Saturday School  will be assigned 3 days of Out of School Suspension. 

Neel Bennett motioned we advertise Tardy Change Policy for 30 days.  Karen Brown seconded motion.  Motion carried. 

New teacher induction program and committee - The SAC Committee has approved the use of their carry over funds for a teacher committee that will create a teacher induction program for new teachers at BHCA. 

Curriculum 

Virtual School Update - Mr. Bolinger presented an update on the virtual school.   As a result of the latest legislative session, virtual school exclusivity for charter schools was not included in the final bill approved.  BHCA is continuing the application to offer a new virtual school high school.  Funds approved for summer work to establish the virtual school will not be used. 

SAC's results - Mrs. Higgins presented the results of the SACS Accreditation Visit. 

Facilities 

Kitchen upgrade - Dr.Kitts met with the PTSP to discuss items unfinished within the school.  Specifically, the kitchen remains incomplete.  We are accepting additional bids at this time for completion.  The PTSP has pledged $30,000 for completion of kitchen.

     Final bids will be brought to the Board for approval. PTSP is

     funding the completion of the kitchen, therefore the Board does not  

     need to approve any funds for this purpose. 
 

       Free and Reduced Lunch---Sharon Baskevic will be attending       training in Tallahassee along with Cathy Sauls to investigate the  possibility of becoming a sponsor for the Free and Reduced  Lunch Program.  If BHCA becomes a sponsor, all meals and snacks  ( milk, etc.) will be reimbursed.  We would need our own system to  process lunches.  However, the Lunch Minder program that we  currently use could include free and reduced lunches.  The costs of   updating and implementing this program will be anywhere between  

$2,000 and $6,000 000.  We currently serve approximately 700+

          meals a day. 
 

     Locker room progress - Dr. Kitts shared that we are way ahead in     completing all gym additions.   Currently we do not have a final  date for completion. 

     Landscaping - Lawnscapes are re-fortifying our fields.  
 

     Canopies over the elementary playground will begin to be put in place

      June 17^th. 

Students 

Summer enrichment camp/ Summer Academic Assistance Camp - Tammy Graham presented information on summer camps offered at

BHCA. Currently, 277 students enrolled in summer camps. 
 

Choir and band results in Orlando - Both did quite well at competition.  The band won 3^rd place and the choir won first place in each categorical competition. 
 

FCAT results update - Mrs. Moore presented FCAT results for the 2008 school year.  Once again, BHCA students did quite well on both the NRT and the SSS FCAT.   

Student supply lists for fall 08 - Supply lists are online currently.  Supply lists have been reduced by some degree for each grade level. 

Student Summer Packets - Students have 3 choices in summer work.  Choices include:  BHCA summer camp, summer packets and summer bridge. Students who complete any of the three choices will be "rewarded" for the work that they have done. 
 
 
 

Retention information - Dr. Kitts presented information regarding retentions for elementary and middle school retentions for 2008.

Including timeline updates for implementing retentions. 
 

   Dr. Kitts asked the members of the Board to access Donorschoose.org.       This is a website for teachers to put in proposals/requests for projects, classroom resources, enrichment needs etc.  People from all over the world can choose to donate to  the teachers requests/proposals. 
 

Budget

April financials - Emails were sent on April/May financials. 
 

Other 

       Dress Code - Dr. Kitts addressed issues with middle school dress  code violations.  Specifically, girls are rolling up/down skirts to  shorten the length and they are wearing wide belts that eliminate the need to tuck in their shirts.

Karen Brown moved to advertise the amended policy change to read:

Students may not wear belts if their bottomwear ( shorts, skirts, skorts) do not have belt loops.  All belts worn must fit within the belt loops.   Shorts/skorts/skirts must not be shorter than 5 inches above the knee.

Neel Bennett seconded the motion.  The motion carried. 
 

Ad Valorem tax - Tim Sloan presented information regarding Ad Valorem tax as well Sunshine Law and Public Records Law. 
 

BHCA Foundation - Tim Sloan discussed the possibility of "crossing over" the BHCA Foundation with the BHCA Board of Directors.  After investigating the concept, Tim Sloan recommended that the BHCA Foundation remain a separate body with its own Board. 
 

St. Joe - Tim Kitts presented an update on the St. Joe discussions/agreement.  The last proposal submitted by St. Joe

is not in line with previous discussions.  Discussion took place regarding the statute of limitations on this issue.  Neel Bennett moved that the Board Attorney draft a letter to St. Joe restating our past history, refusing the latest proposal and advising them of the timeline regarding our statute of limitations. In addition, in light of the statute of limitations deadline and failing to meet the settlement deadline of 60 days we authorize the BHCA attorney to file suit to seek collection of the monies claimed.  Wade Rhinehart seconded the motion.     Motion carried. 

School Minder - Tim Kitts and Sharon Baskevic discussed the School Minder Email program.  This program allows for information to be sent to parents via email, including class announcements, report cards, school announcements etc.  The software should be here next week.  The costs of the program are minimal.  
 

Old Business -  
 

New Business - Tim Kitts presented the BHCA presentation to be given at the National Charter Schools Convention. 

Meeting was adjourned 8:01 p.m.

Respectfully Submitted by

Karen Brown